Stock Properties

Allow negative stock

Allow Negative Stock on Job Cards

When this checkbox is selected, the system will permit inventory to be issued even if the quantity on hand is negative. This situation can occur for various reasons, such as inventory being sold before it is received. However, it is not a recommended practice.

Recommendation: It is advisable to disallow negative quantities. SI+ generates transactions that move stock from the inventory account to the cost of sales account at the moving average cost. If this cost is inaccurate, it will distort your profit figures and the value of your inventory.

Correction: You can correct this imbalance by comparing your stock control account in the general ledger with your actual stock. Determine the difference between the two values and make the necessary adjustments with a general ledger entry.

You can get the actual stock values from Stock | Extended Stock Lookup.

Special Provision: Special provision has been made for you to allow a sales order to be booked out negatively by using the Sales Order > Extra menu.

Auto Print on Stock Adjustment

Auto Print on Stock Adjustment

The Stock Adjustment report will automatically print.

NSI - Require Cost Price

NSI (Non Stock Item)- Require Cost Price

Use this setting to force the user to enter a Cost Price if a Non Stock Item is used in the Invoice form.

Click to learn about Non Stock Items

NSI - Default Cost to Zero on Invoice

NSI (Non Stock Item) - Default Cost to Zero on Invoice

Sets NSI cost price to zero by default..

NSI - Restrict to Quote Only

NSI (Non Stock Item) - Restrict to Quote Only

Limits NSIs to quotes only. In this case, the NSI item is only used as a placeholder. If the quote is accepted, a real regular stock item must be created to replace the placeholder.

This helps to avoid creating unnecessary stock items that will never be used again.

Scheduled Stock Level Check

Scheduled Stock Level Check

Automatically runs stock-level checks at set times.

Web Shop for Product Link

Web Shop for Product Link

Used when you have multiple web shops selling the same products and want to set a default web shop for each item.

Used In: Extended Lookup. Right-click and select View On Web.

Use fast but less accurate Stock Level Calculation

Use fast but less accurate Stock Level Calculation

The default setting is deselected.

Use this method exclusively if you have a large number of Bill of Material (BOM) and Recipe items, and if printing at the tills is slow.

This method directly adjusts the Stock On Hand quantities by adding or subtracting the quantities invoiced, rather than calculating them from the Stock Detail tables.

Caution: There is a risk that if the same item is sold from different tills simultaneously, one of the sales may not be updated correctly.

Application: This method is only used for invoicing, credit note processing, and recipe item processing. It is not used for GRV, RTS, and Stock Take processing. If stock quantities are incorrect, they will be corrected during the GRV, RTS, and Stock Take procedures as the quantities are re-calculated each time.

Best Practice: To maintain accurate stock levels, it is recommended to manually re-calculate the quantities sporadically and before stock-taking. To do this, go to Company > Data Health & Maintenance and select Recalc Stock Prices and Levels.

Use fast but less accurate Average Cost Calculation

Use fast but less accurate Average Cost Calculation

Change Unit Cal Qty

Unit Conversion Calculation

Enable this option if the Units of Measurement Differs.

Use this option if items are purchased and sold in different units

See: Units of Measurement Differs

Use Suggested Min/Max Levels

Use Suggested Min/Max Levels

If this checkbox is selected then you can't change the values in the Main Stock Form

Allow stock item to have input sales tax type

Allow stock item to have input sales tax type

If selected, this option allows you to change the VAT on Sales, that is usually restricted to output taxes only, to an input tax. (Stock Main form > Additional Info tab)

Example: If you rent out office space and pass on the electricity charges to your tenant, you may want both the electricity expense you paid and the amount recovered from the tenant to be recorded in the same general ledger expense account, such as Electricity—especially if selling electricity is not your primary business. You can now change the output VAT to input VAT, ensuring that both the electricity bill you paid and the invoice issued to the tenant are posted under the Electricity expense account.. (Stock > Inventory Groups). (Stock > Inventory Groups)

Another example is selling a battery and then buying back the scrap battery on the same invoice.In this case, you can also convert the trash battery's output tax into an input tax.

Update Suggested On Invoice Process

Update the Suggested Quantity when you Process The Invoice

Default setting is enabled. If disabled then the Suggested Quantity won't be updated.

Purchase Planning - Use Stock Adjustment As Sales

When enabled, stock adjustments are treated as sales in the Purchase Planning form to influence reorder calculations.

Serial Numbers

Serial Numbers

Strict Serial Number Tracking

Strict Serial Number Tracking

If selected then:

•Serial numbers cannot be changed on the Serial Number Lookup form.

•The correct serial number must be entered on the invoice form.

If Not Selected:

•You can manually enter your own serial number on the invoice form.

Global unique serial numbers

Global Unique Serial Numbers

This option must be selected to make sure that all serial numbers are unique.

Allow Select Serial Number

Allow Select Serial Number

This will allow you to select the serial number from a drop down list (look for "...") on the invoice and job card.

Serial Expiry Date

Serial Expiry Date

If chosen, the Serial Number Expiry Date column will appear on the Goods Receipt form when serial number goods are received, and you can enter the expiry date in the column.

Stock lookups

Stock Lookups

Default Warehouse For Stock Levels

Default Warehouse For Stock Levels

Which warehouse stock levels must be displayed by default.

Select between the employees default warehouse or the global warehouse.

Add Item Lookup

Add Item Lookup

Refresh on open

Refresh On Open

Select if you want to refresh the Item Lookup form every time that you change the items information or add an item.

Other Supplier RRP

Other Supplier RRP and Reference Price.

Allows you to rename the column headers RRP (Recommended Retail Price) and Reference Price to custom names that better suit your business needs.

Where to Find It: Go to: Stock > Other Suppliers > Link Existing Items.

Use Case Example: If your suppliers refer to RRP as “List Price” or “Market Price,” you can rename the column to match their terminology for easier reference.

Main Form - Confirmation on Save

Confirmation on Save

This option controls whether users are prompted to confirm before saving changes to a stock item.

Enabled:

When you click Save, a confirmation popup will appear with the message: "Are you sure you want to save your changes" You can choose: Yes or No or Cancel.

Disabled:

The system will immediately save the changes and close the form without prompting.

Security

Security

Set Security for Quick Add Item

Set Security for Quick Add Item

Set Security for Attributes

Set Security for Attributes