Internal Job Card
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An internal job card is used when you want to sell items that should not affect the customer's account, but should be deducted from your inventory.
Example 1: You have a photocopier business and the clients pay you a monthly rent but they don't pay for the parts.
Example 2: You have a garage and you want to repair one of your own vehicles.
Go to Workshop > Add Job Card
Step 1. Select internal
Add your stock items to the job card.
Note: Please note that the VAT type must be Not Applicable in the job card. This will be done automatically.
Labour and Non Sock Items won't be posted.
Select the Payment Tab and select the General Ledger Account you want to post to:
Example: Vehicle maintenance account
If you are using the Equipment Stock Module to increase the cost price.
1. Link the items as described in the Equipment stock module.
2. Go to Service Item Lookup - right click on the item and select New Job Card for Item.
3. Add the items you want to use and process the job card
Remember you can set the default Internal GL Account under Account Options as well as in the Customer Equipment form. The Internal GL Account in the Customer Equipment form will override the Internal GL Account in Account Options.
The entry in the general ledger will be for example, debit Stock Adjustments (the Internal GL Account you selected) and credit Stock. The description will be for e.g. ' Internal Job 25'. You can thus search on the description for all internal jobs in your General Ledger Detail or Stock Detail as well as your Job Card Look-up (The Order No. will be [Internal job])
The Internal General Ledger (GL) Account will have no effect if it is not an Internal Job Card. The internal job card will have no effect on the customer.
You can also use it in conjunction with Projects