General Ledger: Account Options

General Account Options - Restrictions & Options

Go to Ledger > Account Options > Restrictions & Options

In the General Ledger Account Options, you can apply restrictions to limit the dates on which users are allowed to post transactions. Set up Cash Journal and Bank Manager rules.

General Ledger Defaults - Restrictions & Options

Posting Date Limits

In the General Ledger Options, you can set restrictions to control the dates on which users are allowed to post transactions. Any transaction falling outside these ranges will be blocked.

•Not allowed to post before this date

  Prevents users from entering transactions dated before the specified date.

  Use this to block backdated entries.

•Not allowed to post after this date

        Prevents users from entering transactions dated after the specified date.

        Set future periods to remain locked until manually opened.

How to fix the “Not allowed to post after this date” error

If you receive a “Not allowed to post after (or before) this date” error when creating an invoice or posting journals, it means the invoice or journal date falls outside the allowed posting range.

To resolve the issue:

1. Go to Ledger > Account Options

2. Locate Not allowed to post after this date

3. Update the date to include the invoice date

  or clear the date restriction if future posting is allowed

4. Save the changes

5. Re-open the invoice or journal and post again

Note: Only users with the correct permissions should adjust posting date limits.

✅ Use case: Ensures financial entries remain within an approved accounting period.

Cash Journal Restrictions

Restrict GL Accounts: You can configure the system to limit which General Ledger (GL) accounts appear in the Cash Journal when making payments or deposits.

oPayments:Only expense accounts are displayed; income accounts are hidden..

oDeposits: Only income accounts are displayed; expense accounts are hidden.

oAlways Visible: Asset, liability, and equity accounts.

Use case: Avoids incorrect account use during cash journal entries.

Financial Year Start

The Financial Year Start setting is used in:

•The Dashboard to calculate Year-To-Date figures.

•The Budget Module for financial planning and reporting.

Bank Manager Settings

Automatically Fill New Match

Enable Automatically Fill New Matches to auto-reconcile bank transactions based on previous matching patterns.

GL Entry Matching Day Range:

Define the date range around the bank transaction date for matching General Ledger entries.

•Example: If the range is set to 3 days, a bank transaction dated 17/12/2025 will match GL entries dated between 14–20/12/2025.

✅ Use case: Improves reconciliation accuracy even when transaction dates differ slightly.

Existing GL Entry - Amount Difference Display.

Shows the difference between the amount in the General Ledger entry and the corresponding bank statement transaction amount.

Reference: For detailed instructions, see Troubleshooting Incorrect Bank / Journal Entries in the Bank Manager module.

See also: Bank Manager module.