Stock Extra: Serial Number Lookup

                                                                                                                                                                                                                                                                                                                                                   

Go to Stock | Stock Extra | Serial Number Lookup

 

Use this report to:

- track the history of which serial numbers were associated with a particular item.

- add or delete a serial number (right-click) Only necessary if stock is taken on for the first time which is already in the shop and has not been added by means of a GRN (Goods Receiving) module.

- swop out a serial number.

- print labels with serial number(s). Before  barcodes for the serial numbers can be printed, you would need to go to Stock > Stock Options and select a Serial Number Label or one can be designed by selecting the Design Custom Report button.

 

 

 

To swop out a serial number.

Select the Swop Out Tab

Note: The serial number you want to swop out must have an invoice attached/linked to it.

1) Add the new serial number. (For instance you have send the item to the supplier and the item is replaced).

2) The invoice number of the swopped out item will be transferred/linked to the new serial number.

 

You have RTS'ed an item and the supplier sends you a new item (example a different colour) and the replaced item  now has a new item/supplier code.

1) Add the new item.

2) Clear the invoice number on the item which has been sent back. Right-click on the serial number and select Clear Invoice Number.

3) Now right-click now on the item which has been added and select Set Invoice Number. Set the invoice number to the added item (using the invoice number which was linked to the item which has been removed).

 

Please note that should the supplier have opted to refund the cost of the item,  the entry would need to be done in the Supplier's Journal.

 

See also the Goods Receiving Module.

 

Also refer to, designing a label. Before a serial number label can be printed, the label must designed. To design a serial number label go to Stock Options

 

How to track a serial number in SI+

 

Select the SerialNo Tracking checkbox if you require serial tracking for an item.

Only if serial number tracking has been enabled for a specific item will SI+ prompt you to enter the serial number(s) when you create a goods receive note, invoice, or job card. See also: Adding Serial Numbers.

 

See also: Stock Options > Strict Serial No. Tracking

 

When selling items with serial numbers, you can scan the serial number rather than the barcode. Remember that the serial number is also associated with a warehouse. If the warehouse on the invoice differs from the warehouse to which the serial number is linked, an error message will be displayed.

 

To add serial numbers per hand for an item on the invoice form, you can click on the plus sign next to the stock item and the serial form will open. Remember the + sign will only appear if serial tracking is selected for the specific item.