Supplier Journal |
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Supplier Journal
Go to Supplier > Supplier Journals
The Supplier Journal records all supplier-related financial transactions, including payments, corrections, and manual entries not captured through standard processes like Purchase Orders or Goods Received Notes.
What It Does
•Posts manual journal entries for supplier payments or adjustments
•Supports reversals and cash payments (e.g. from the till)
•All entries are reflected in the General Ledger
Supplier Journal Menu Bar |
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New Payment |
Supplier Payment Select New Payment to pay the supplier. Record a direct payment to a supplier (e.g., manual payment from a bank). This is not the preferred way to pay suppliers. The preferred way is to firs treconcile the supplier and then do the payment. |
New Journal |
Supplier New Journal Create a batch journal entry (e.g., corrections between suppliers).
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Note: Automatic payment methods are available via Reconciliation Per Invoice or Completed Reconciliations. |
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How to Reverse a Journal Entry
•Go to Completed Journals.
•Double-click on the Journal Number to open it.
•Click Reverse.
Important: If this journal was already reconciled with the bank, reversing it will affect the reconciliation. You’ll need to re-perform your bank reconciliation to correct the balance.
Hover the mouse over the different fields on the form. If the cursor changes to a hand () , click to get more information.
Paying a Supplier from the Till
•Open the Supplier Journal and click New Payment
•Select the relevant Supplier.
•In the General Ledger account, choose your Cash Control account (representing the till).
•Enter the amount and click Process
What Happens
This will automatically decrease the till balance by the payment amount.
The Supplier's account is debited reflecting the payment.
Summary of Supplier (Creditor) Payments.
1. Direct Payment via Supplier Journal
•You can also use the Supplier Journal to make payments from the till
2. Supplier Reconciliations - Invoice Method
3. Supplier Reconciliation – Status Method
•Do the payment from Completed Reconciliations
