Configuring Goods Received Options

Goods Receiving Label Quantity Default

Goods Receiving Label Quantity Default

Sets the default number of labels printed in the Label column of the GRN form. Options include:

•One: Print only a single label.

•One on Price Change: Print a single label only if the price changes.

•Arrived: Prints labels equal to the quantity received..

•Arrived - Each: Print labels for each individual item received.

                   Example: A box with 30 items arrived. If enabled, 30 labels will print.

•None: Do not print any labels

Update Supplier List Price on GRN process

Update Supplier List Price on GRN Process

Controls whether the supplier’s list price is updated when processing a GRN. The update applies only to the specific supplier linked to the GRN..

Example:

If Midas (preferred supplier) has a list price of $18 but the item is received from Rectron (listed in Other Suppliers), Midas’s price remains $18, while Rectron’s price updates.

There is also an option to include the landed cost in the supplier list price.

Add item - Jump to If Already on GRN.

Add item - Jump to if Already on GRN.

When enabled, attempting to add an item already on the GRN moves the cursor to the existing entry instead of creating a duplicate.

Add GRN supplier to item suppliers.

Add GRN Supplier to Item Suppliers.

If the supplier’s item code already exists for a different supplier, the system automatically adds this supplier and item code to the Other Suppliers list.

See: Other Suppliers / merging of stock items

Set GRN supplier as item preferred supplier.

Set GRN supplier as Item Preferred Supplier.

When enabled, the supplier used in the GRN will automatically be set as the preferred supplier in the main stock form.

Shipping and other costs Distribution Method

Shipping and Other Cost Distribution Method

Determines how shipping and additional costs are distributed across stock items on the GRN.

Available Methods

Value (default) - Allocates costs based on the line total of each item.

•Best for cases where cost is proportional to value.

Weight - Allocates costs based on item weight.

•Ideal for items with significant weight differences..

Manual - Allows manual allocation of shipping costs per item.

•Best when exact costs are known.

Generate MPLU for Lot/Qty

Generate MPLU for Lot/Quantity

Automatically generates multiple barcodes for stock that arrives in lots (where items may have different barcodes).

Auto Print on Process

Auto Print on Process

Automatically prints the GRN after it is processed.

Warn if Cost Price Change above X%

Warn if Cost Price Change Above X%

Alerts you if the purchase price increase exceeds the percentage specified.

•The check runs when the Process button is clicked.

Per Line Stock GL Account

Per Line Stock GL Account - NSI Only

Changing the Stock GL Account

Allows overriding the default GL Stock Control account (set in Stock Groups Setup) for individual GRN lines. Overriding may cause discrepancies between GL stock value and physical stock value.

Warning: Use with caution and restrict access via GRN security setup.

Activating the GL Stock Account Column in the Goods Received Note (GRN):

1. Go to GRN Security Setup and enable Allow GL Stock Override.

2. Navigate to the Stock Options > GRN tab.

3. Enable one or both options:

•Per Line Stock GL Account: Allows changing GL accounts for both stock and non-stock items.

•Per Line Stock GL Account - NSI Only: Restricts GL account changes to non-stock items only.

Note:

•Selecting only Per Line Stock GL Account allows changes for both stock and non-stock items.

•Selecting both options restricts changes to non-stock items only.

•Selecting only Per Line Stock GL Account - NSI Only prevents changes to GL accounts for all items.